Privacy and Cookie Policy

At School Toolkit we are committed to protecting your privacy and keeping your personal information safe and secure.
Any queries or complaints regarding this policy should be sent via email to hello@schooltoolkit.org.

About School Toolkit

School Toolkit is a website and App developed to enhance the school and home relationship for parents in Derby. School Toolkit is a private limited company (Company reg no. xxxxx ) As the legal entity School Toolkit is the named ‘ joint controller’ of the information they collect about you, which means they are responsible for how your data is processed.

About School Spider

School Spider maintain the School Toolkit website. School Spider is a private limited company (Company reg. no. 08423446). School Spider is a named ‘joint controller’ of the information they collect about you, which means they are also responsible for how your data is processed. School Spider is committed to ensuring that your data is strictly only used for matters relating to School Toolkit. For more information about the School Spider please visit www.schoolspider.org.

For the purpose of this policy the use of ‘we’, ‘us’ or ‘our’ refers to both School Toolkit and the School Spider.

When do we collect information from you?

We may obtain information about you in the following ways:

1. When you download the app and register for push notifications.
2. When you visit our website.

The information we collect, store and use about you may include:

1. Your unique mobile identification number.
2. Information about your activity when visiting our website (including your IP address, when and how many times you visit, the pages you view, your download activity and the location you access the website from).

How do we use your information?

1. To provide you with School Toolkit-related communications such as updates and notifications.
2. To gather feedback from you about how we can improve.

Who do we share your information with?
We do not share or sell your information with any unrelated third party organisation.

However, we may need to share your information with a trusted third party School Toolkit partner organisation (eg. Derby Opportunity Area, Paper and Pixel). Where this is necessary, the third party will enter into a legal contract with us which will require them to keep your information secure and will prevent them from using it for their own marketing purposes. Data collected from this website will only be used for purposes related to School Toolkit and it will not be shared with any other party without your express permission.

How do we keep your information safe?

We take appropriate measures to ensure the information you share with us is kept safe and secure. All information is held securely on encrypted devices and secure online platforms that conform with GDPR legislation. School Spider also hold the Cyber Essentials security certificate.

How long do we keep your information for?

We will only keep your information for as long as is reasonable and necessary for the purpose it was collected. Following this all information will be either deleted or destroyed securely or made anonymous. We review all of the information we hold on a yearly basis.

You can ask for your data to be permanently deleted at any time by contacting hello@schooltoolkit.org.

What are my rights?

You have the right to:

1. Access the information we hold about you at any time.
2. Make changes to the information we hold about you if it is inaccurate or out of date.
3. Ask us to delete all of the information we hold about you, as long as there is no legal requirement for us to keep it.
4. Withdraw consent for us to use your information, if you have previously given consent.
5. Object to us using your information for certain purposes (e.g. marketing).

If you would like to exercise any of your rights please contact our Data Protection Officer by emailing hello@schooltoolkit.org.

Cookies

Cookies are small files which are stored on a user’s computer. They are designed to hold a small amount of data specific to a user and website, and can be accessed either by the web server (the computer the website is running from) or from the client computer. This allows the website to deliver a page customised to your experience. We only use cookies to identify you when you are logged in so that you can see pages meant for you. If you do not want cookies to be used on your computer, you can disable them in your web browser, but please be aware that this will mean you may not be able to access all of the website as you usually would.

Review of Privacy Policy

We keep our privacy policy under regular review and update as and when is necessary. If we make any significant changes to the policy you will be notified via email. This Privacy Policy was last updated in January 2020.